Work Hours: Full Time, 8 AM-5 PM
Primary Job Function: Responsible for assisting Commercial HVAC Department with all aspects of estimating, design, administrative tasks, and project management.
Provide additional administrative assistance as required by job duties.
Reports To: Director Of HVAC Mechanical
Commercial HVAC Duties:
- Receive the initial calls from potential clients and project and direct to the appropriate department and person.
- Manage the Bids@AccurateHVAC.
com email for incoming opportunities and works with all commercial departments to ensure coverage
- Administers the Trello HVAC bid board for tracking sales opportunities
- Manages the contractor registration and permit process for all Commercial HVAC projects and schedules inspections
- Administers the RFQ process for obtaining/reviewing/organizing quotes for estimates, replacements, and change orders
- Administers submittals through the review and approval process
- Assists with Subcontractor coordination
- Assists with Prequalification’s and bid forms
- Upload drawing’s in FastPIPE & FastDUCT for estimators
- Create reports and spreadsheets as needed
- Assist with updating scheduling forecasts and project status reports
- Learn Global Edge and be able to navigate, obtain, and provide information from system
- Administrative tasks as assigned including scanning, and copying
- Assist with project closeout procedures including owners’ manuals, punch lists, warranty
- Other tasks as assigned by management
- Send out RFQ along with bid documents
- Obtain and File quotes within the appropriate folders
- Distribute RFI’s, Addendums & Bulletins
- Attend Prebid meetings as needed
- Attend Bid Openings and Deliver bids record Bids
- Assist other departments as needed
- Assist VP and Department Directors as needed
- Work Closely with Project Management Admin
Performance Indicators:
- Ability to learn new processes, procedures, and software
- Pace at which tasks are completed
- Proficiency in Microsoft Office
- Ability to think on your own, keep yourself busy, minimize distractions
- Contributions to the growth of the Commercial HVAC Department
- Attitude and efforts
Other Benefits:
Vacation Per Company Policy
Six Paid Holidays
Group Medical Insurance Plan
401K Plan
Laptop Computer
Other Benefits As Described In Company Policy Manual
EQUAL OPPORTUNITY EMPLOYER
We’re an equal opportunity employer.
All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
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