Administrative Professional 2 - 20065249 Pike County

Primary Location: United States of America-OHIO-Pike County-Piketon Work Locations: District 9 Garage - Pike Cty 5591 Wakefield Mound Road Piketon 45661 Organization: Transportation - District 09 Classified Indicator: Classified Bargaining Unit / Exempt: Bargaining Unit Schedule: Full-time Work Hours: Operational Needs Compensation: $20.
92 Unposting Date: Dec 28, 2023, 10:59:00 PM Primary Job Skill: Administrative Support/Services Technical Skills: Administrative support/services Professional Skills: Active Learning, Attention to Detail, Problem Solving Agency Contact Name: Bonnie Hall Agency Contact Information: 740-774-8860 bonnie.
hall@dot.
ohio.
gov Administrative Professional 2 - 20065249 Pike County (23000C7V) Job Duties Who We Are: The Ohio Department of Transportation (ODOT) oversees building and maintaining the nation’s 5th largest interstate system and the 2nd largest number of bridges.
We take pride in providing safe and efficient roadways for the people of Ohio and to the people traveling within our great state.
And in order to achieve that, we do A LOT! From Planning, Engineering, Construction to Law, HR, Communications, IT and everything in between, ODOT has a career for just about everyone.
ODOTers are hardworking, passionate, and dedicated to public service.
We strive to achieve our agency’s vision every day: To be a long term, reliable, professional, and highly productive organization.
We Support Diversity, Equity and Inclusion: ODOT values its diversity, and is committed to cultivating an inclusive and equitable work environment for all employees - one where differences are respected and celebrated.
Our agency continues to build a workforce that champions the advancement of DEI principles and initiatives.
ODOT's Mission Statement: To provide a transportation system that is safe, accessible, well maintained, and positioned for the future.
Position Description: Serves as County Business & Operations Coordinator.
Relieves Transportation Administrator (TA) & Transportation Managers (TM) of routine administrative duties; researches & analyzes materials, information & programs based upon input & analysis of data into data information systems (e.
g.
, Enterprise Information Management System (EIMS), BI Graphical Query Language (GQL)); makes recommendations regarding highway maintenance program activities based upon analysis (e.
g.
, prepares reports & presentations illustrating results of analysis & recommendations utilizing a computer & related software (e.
g.
, Microsoft Word, Excel, PowerPoint)).
Provides technical information & advice to TA & TMs to aid in decision-making (e.
g.
, creates & runs queries depicting operational performance; creates forms & spreadsheets for budgeting, inventory, & other county functions).
Assists in developing new procedures related to established program policy; serves as liaison between TA/TMs & subordinates; transmits decisions & directives & represents TA/TMs at meetings when required.
Supports District's asset management program (e.
g.
, runs reports using a computer & related software, checks progress & charts accomplishments, compares to annual work plan & identifies potential gaps).
Manages the county's business functions; prepares & monitors budgets; assists with payroll; processes bills for payment; searches purchasing contracts; tracks purchase orders; pays invoices; purchases materials (e.
g.
, road supplies, salt, fuels, lubricants, propane, guardrail, orders road signs.
); maintains records utilizing a computer & related software (e.
g.
, Microsoft Word, Excel); serves as county liaison for variety of ODOT programs (e.
g.
, boot, jacket, & uniform coordinator); maintains variety of county records; prepares facility for meetings; takes minutes at meetings & publishes & distributes them; schedules meetings; manages the office's calendar &/or e-mails; manages equipment availability list; performs callouts; calls Ohio Utilities Protection Service (OUPS) to ensure sites are safe before beginning projects; performs inventory spot checks; serves on annual meeting committee; serves as Safety Liaison.
Assists supervisor with the overtime roster & tracking progress on operational activities (e.
g.
, mowing, road material usage, bi-weekly plow blade inventory, & tracks all county employee training.
) Initiates facility-related repairs & maintenance with District facility staff.
Assists with construction support activities (e.
g.
, daily diaries, data entry into SiteManager, scanning project documentation, documentation storage).
Performs public relations duties (e.
g.
, informs Public Information Officer of stories which may be good topics for newsletter &/or newspaper articles).
Greets visitors to the county complex; researches & responds to inquiries & complaints; furnishes information & explains programs to public; works on special assignments & projects as directed; prepares reports, publications, memos & presentations for dissemination outside work unit using a computer & related software (e.
g.
, Microsoft Office).
Updates Buckeye Traffic.
Performs other work-related duties as assigned (e.
g.
, Adopt-a-Highway assistance at county level).
What’s in it for you: At the State of Ohio, we take care of the team that cares for Ohioans.
We provide a variety of quality, competitive benefits to eligible full-time and part-time employees.
For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan.
Dental, Vision and Basic Life Insurance Dental, vision and basic life insurance premiums are free after one year of continuous service.
Time Away From Work and Work/Life Balance Paid time off, including vacation, personal, and sick leave 11 paid holidays per year Childbirth/Adoption leave Ohio Public Employees Retirement System OPERS is the retirement system for State of Ohio employees.
The employee contributes 10% of their salary towards their retirement.
The employer contributes an amount equal to 14% of the employee’s salary.
Visit the OPERS website for more information.
Deferred Compensation The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan.
Visit the Ohio Deferred Compensation website for more information.
Additional Benefits The opportunity to work on an important mission Employee Tuition reimbursement programs Pay increases pursuant to the OCSEA Collective Bargaining Agreement Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities.
The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
If you have a disability and require a reasonable accommodation to utilize the Careers.
Ohio.
Gov Website Portal, send an email to odi@das.
ohio.
gov.
Qualifications 18 mos.
exp.
or 18 mos.
trg.
in secretarial/administrative professional field.
-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
-Or 6 mos.
exp.
as Administrative Professional 1, 16871.
-Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Administrative Support/Services Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*.
Skill in keyboarding; business office software applications (e.
g.
, Microsoft Office); operation of personal computer & office machines (e.
g.
, transcribing equipment, calculators).
Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; compose directives, memos & other publications; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.
(*)Developed after employment ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.
All bargaining unit hires must serve a one year probationary period.
This position is overtime eligible per FLSA Standards.
If this position is filled internally, the wage rate will be determined in accordance with the contract.
Background Check Information The final applicant accepted for this position will be required to submit to urinalysis prior to appointment to test for illegal drug use.
Medical marijuana is prohibited as a valid medical explanation for a positive drug test.
An applicant with a positive test result will not be offered employment, per section 3719.
01 & 3719.
41 of Ohio revised code.
The final candidate selected for the position will be required to undergo a criminal background check.
Criminal convictions do not necessarily preclude an applicant from consideration for a position.
An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.