The Shipping and Receiving Manager is responsible for overseeing incoming and outgoing shipments for the hospital healthcare system and warehouse ensuring that goods are undamaged through inspections and verification of paperwork.
The Shipping and Receiving Manager is also responsible for the coordination of moving/relocating requests from multiple departments to fulfill customer needs and requests.
The Shipping and Receiving Manager is responsible for all mailroom activities, scheduling, and coverage.
In addition, the inventory maintenance, cycle counts, organization of an offsite warehouse.
The collaboration with the Central Inventory Manager and Team Leader is critical to the overall success of this position.
Job duties & Responsibilities:
Basic knowledge of inventory control related to shipping, receiving, and distribution.
Must have working knowledge of MS Office, Oracle, Smartsheets.
Maintains staff by recruiting, selecting, orienting, and training employees through demonstration of strong work ethics, excellent communication, goal orientation, feedback, knowledge sharing, effective conflict resolution, supporting and collaborating with team and other departments to achieve Adena Healthcare System objectives
ensures a safe, secure, and legal work environment.
Develops personal growth opportunities through empowerment and inspiration for team advancement and operational excellence.
Accomplishes staff results by effectively communicating job expectations; planning, monitoring, and appraising job results.
Trains new employees in Shipping and Receiving Department for Best Practices in Supply Chain and Warehouse Operations
Create the schedule for Shipping/Receiving/Warehouse staff to meet the needs of our customers.
Coordinate with vendors and employees to help with storage, shipping and receiving operations.
Oversee incoming and outgoing shipments of stock with accountability and correct paperwork.
Inspect stock for damage and accuracy, ensuring 3-way match is performed and documented, ensuring that all items are received, stored, and distributed in an organized and timely manner
Manages recall communication and returns projects.
Submits monthly reports and data analysis such as cost reduction tracking, open purchase order report, open invoice report, detailed aged inventory, conversion analysis, and contract adherence
Leads the team in new ERP rollout with SOP documentation, training, and execution.
Provide internal (cross-functional) and external (supplier) mentorship to provide awareness to processes, procedures, best practices and critical metrics to improve overall business performance.
Works with Director and Vice President on quarterly vendor score cards, taking action when required to improve performance for On Time Delivery, Supplier Right First Time (Quality), and Shortage Reduction.
Participates, engages and leads efforts to improve business processes associated or impacting critical procurement/purchasing/supply chain metrics (i.
e.
Supplier OTD, RFT, Inventory levels, lead times, etc.
)
record incoming and outgoing shipments in computer systems.
Manage inventory in the warehouse and central receiving and generate reports on inventory reconciliation, replenishment, expiry, LIFO, FIFO, DOH, etc.
Ensure timely unloading and delivery of incoming shipments with receiving accuracy and accountability.
Must have positive, can-do attitude with sense of urgency.
Review receiving processes, write SOPs and make changes to promote efficiency.
Performs other duties as assigned.
Education :
High School Diploma
Preferred Education Bachelor Degree
Preferred Certs APICS, Six Sigma, Certified Internal Auditor (CIA)
Required Experience:
Minimum of five (5) years’ experience as a supervisor or manager, with progressive responsibility in a healthcare facility.
Forklift certification a plus.
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