Payroll Clerk - Accounting Assistant

*Summary* Compiles payroll data to maintain payroll records by performing the following duties.
*Essential Duties and Responsibilities* include the following.
Other duties as assigned.
Process, audit and balance weekly payroll for all employees.
Compiles payroll data such as hours worked, sales or piecework, taxes, insurance, and union dues to be withheld, and employee identification number, from time sheets and other records.
Manage and maintain Paid Time Off system and balances for all eligible employees.
Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records.
Reviews wages computed and corrects errors to ensure accuracy of payroll.
Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
Records data concerning transfer of employees between departments/companies.
Partner with Human Resources to ensure all payroll and benefit items are properly received and updated.
Prepares periodic reports of earnings, taxes, and deductions, as required.
Keeps records of leave pay and nontaxable wages.
Prepares and issues manual paychecks and prepares direct deposits.
Assist with account payable and invoices.
Prepares A/P system for check processing, prints checks and transmits positive pay file to bank.
Process accounts payable and cash disbursement functions, including weekly check run and ACH payments.
Processes weekly check run via AVID payments.
Handles company payroll change notices and updates master spreadsheet on company network.
Assists with new employee payroll and personnel file setup.
Preparation of monthly, quarterly, and annual payroll tax forms, W-2’s.
Prepare payroll journal entries and maintain general ledger mapping for all payroll related items and assist with GL reconciliations.
Maintain a filing system for all documents; ensure the confidentiality and security of all employee files.
Perform year end reconciliations for payroll, benefits, and corporate 401K plans.
Implement, maintain, and review multi-site payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, child support, taxes, and other deductions.
Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Prepare and maintain accurate records and reports of payroll transactions.
Facilitate audits by providing records and documentation to auditors.
*Supervisory Responsibilities* This job has no supervisory responsibilities.
*Required Competencies* To perform the job successfully, an individual should demonstrate the following competencies: Extensive knowledge of payroll systems, taxes (state, city, federal) and management software.
ERP systems, preferably Sage 100 ERP.
Ability to synthesize complex or diverse information; collects and researches data, and be meticulous about detail and high level of accuracy.
Seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills, attend professional development courses.
Works well in group problem solving situations, can exhibit good listening and comprehension skills, working objectivity and open to others' criticism, input and feedback.
Adapts to changes in the work environment.
Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
*Qualifications* To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
*Minimum Education and/or Experience* Associate's degree or equivalent certification from two-year college or technical school; or minimum one year related experience and/or training; or equivalent combination of education and experience.
*Language Skills* Ability to read and interpret spreadsheet data and mathematic formulas, documents such as insurance policies and government forms.
Ability to write routine reports and correspondence.
Ability to speak effectively in group meetings and before groups of employees.
*Mathematical Skills* Ability to calculate taxes, wages, deductions, and other figures.
The ability to use Microsoft Excel, and other spreadsheet programs.
Comprehension of mathematical formulas and spreadsheet coding.
Ability to apply concepts of basic algebra.
*Reasoning Ability* Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
*Computer Skills* To perform this job successfully, an individual should have knowledge of Accounting software; Payroll systems; Spreadsheet software and Word Processing software; Experience with HRMS Payroll software highly preferred; Proficient in Mircosoft Excel.
*Physical Demands* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit.
The employee is frequently required to talk or hear.
The employee is occasionally required to reach with hands and arms.
*Work Environment* The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet with normal level of office sound.
Job Type: Full-time Pay: $18.
00 - $25.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * Dental insurance * Disability insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift Experience: * Payroll: 1 year (Preferred) * Microsoft Excel: 1 year (Preferred) Work Location: In person